FAQ - 

Q: What kind of organization is VEX? Vacaville Extreme, Inc. is a non-profit 501(c)3 organization.

Q: Does the Club's non-profit status allow me to take a tax deduction on the fees I pay for my child to compete or participate in other Club programs offered by VEX? No. Your fees do not qualify for a tax deduction. Any money deemed mandatory and required to be paid to the club, by yourself, or anyone else, under any circumstance, directly for the benefit of your child, is not tax deductible.

Q: How do I know if my contribution qualifies as a tax-deductible donation? If you make a contribution to the club that qualifies as a tax-deductible donation VEX will provide you a letter of acknowledgement. However, it is advised that you consult with your tax professional on your specific situation. VEX will not offer tax advice.

Q: What is club volleyball?  Club volleyball is a lot like other club or travel sports. Most clubs hold open tryouts for team selections, after which teams will practice 2-3 times per week and will travel/ compete in various tournaments throughout the club season.

Q: How long is the volleyball club season? The regular club for girl's club volleyball typically runs from mid-November through mid-May. Some team choose to participate in an extended season that runs through June or July depending on the tournaments they want to compete in. (The above answer will be modified when return-to-play criteria is announced by our county and/or state)

 

Q: Where can we find information on how to tryout? Check out our tryout page for all of the information you need for tryouts. All athletes attending tryouts will need a current NCVA membership or tryout pass to be eligible to tryout. Due to current restriction put in place for in-person training all tryouts will be scheduled via the Private Tryout Request form.

Q: What are the age group definitions for the 2020-2019 club season? The age group definitions chart can be found HERE on the NCVA website.

  • U18 – Players born on or after July 1st, 2001 (12th Graders)

  • U18 – Players born on or after July 1st, 2002 (11th Graders can waiver to play 17s)

  • U17 – Players born on or after July 1st, 2003

  • U16 – Players born on or after July 1st, 2004

  • U15 – Players born on or after July 1st, 2005

  • U14 – Players born on or after July 1st, 2006

  • U13 – Players born on or after July 1st, 2007

  • U12 – Players born on or after July 1st, 2008

  • U11 – Players born on or after July 1st, 2009

  • U10 – Players born on or after July 1st, 2010

  • U9 – Players born on or after July 1st, 2011

  • U8 – Players born on or after July 1st, 2012

 

Q: How old does an athlete have to be to play club volleyball? It's never to early to start! VEX has athletes as young as 8-years old participating in our programs and playing on our U11 club team. 

Q: What age groups will you offer for the 2020-2021 club season? We have coaches for all age groups u11 through 18's. Depending on tryout numbers we may have multiple teams in some age groups and only one team in others. Due to covid-19 and the states current restrictions on youth sports VEX will only be filling the teams listed on website. All other age groups will be TBD.

Q: How long is the Girl's Power Club Season? The Girl's Power Club season typically runs from December to June. (The above answer will be modified when return-to-play criteria is announced by our county and/or state)

 

Q: When and where are games and tournaments played? It varies. Please refer to the tournament schedule for your age group posted on our  site. (The above answer will be modified when return-to-play criteria is announced by our county and/or state)

Q: Where do teams practice? Practices for VEX teams will be scheduled 2-3 times per week at Vacaville Indoor Sports Complex. (The above answer will be modified when return-to-play criteria is announced by our county and/or state. VEX will plan practices following county/ state guidelines.)

Q: Will athlete's be required to wear a mask? When it is announced that it is safe to return to the court, VEX will follow all guidelines mandated by the county/ state.

Q: Will spectators be allowed at practices? (This answer will be posted when return-to-play criteria is announced by our county and/or state)

Q: What safety protocols will be put in place? (This answer will be posted when return-to-play criteria is announced by our county and/or state)

Q: How much does club volleyball cost? Our club fees will be available at our parent meeting at tryouts. Compared to what other club's charge we typically fall somewhere in the middle. A typical season will cost between $2500-$3500, depending on the age group and the amount of tournaments the team enters. For this season only we will be offering special pricing. Please visit your team page for details.

Q: Is my deposit refundable? To secure your spot for the 2020-2021 season a $250.00 deposit is required. If the 2020-2021 Girls Volleyball is cancelled before it starts, VEX will refund your deposit in full. When the season starts your deposit will be applied to you financial commitment. 

Q: Does VEX offer Fundraising opportunities? Similar to other non-profit organizations in our community VEX seeks fundraising opportunities to help ease the burden of the increasing cost of travel youth sports. VEX is always  looking for ways to help ease the financial burden that participating in club sports places on our community. We are always open to suggestions if you have  them. We believe that every child should have an equal opportunity to participate not dependent on their ability to pay. (The above answer will be modified when return-to-play criteria is announced by our county and/or state)

Q: What do your fees cover? Total Fees include team issued uniform package, practices, and tournaments (fly-a-way tournaments are an additional cost), coach stipends, coach travel, court rentals, etc... Fees do not cover athlete's travel, food, and lodging expenses.

Q: Do your teams travel? Yes, all teams will have to do some traveling. The majority of travel will be somewhere between Sacramento and San Jose. League play organized by NCVA can be anywhere with their region, Bakersfield to Eureka, but it is rare that a team has to travel that far. We don’t typically know more than 2 – 5 days in advance where each team will play, so families need to be flexible and prepared to travel! Where and how far will depend on whether the team is classified as a Premier team, a Power team, or a National team. Premier teams are considered area teams and typically play within our local region. Power teams are more competitive and could travel as far as Reno for a Junior National Qualifier, and National Team will  have the choice of which fly-a-way tournaments they want to compete in. (The above answer will be modified when return-to-play criteria is announced by our county and/or state)

Q: Will spectators be allowed at tournaments? (This answer will be posted when return-to-play criteria is announced by our county and/or state)

Q: Are there other costs I can expect during the season? Travel costs to tournaments are up to each family to determine what is best for them. Some families may choose to drive the night before to a tournament that may be a couple hours away and incur a hotel cost. Some families prefer to get up early and drive the morning of the tournament. (The above answer will be modified when return-to-play criteria is announced by our county and/or state)

 

Q: What is included in my daughter’s uniform package? The uniform package will consist of  2 Jerseys, 1 pair of black spandex, 1 warm up jacket, and 1 pair of matching warm up pants, and a backpack (for new athletes only). We will have other apparel available for athletes to purchase, such as knee pads, socks, shoes, ankle braces, t-shirts, sweatshirts, etc... 

 

Q: How is food handled at tournaments? Each team is encouraged to do group tailgating at tournaments. Not only is it important for the team and parents to bond, but it's important athlete's have appropriate food available on tournament days. Each team will have a team parent who will coordinate food assignments for all families at each tournament. A family may, for example, be assigned to bring bagels or muffins for a tournament. They should bring enough to share with all players and their families as well. Tailgate items will include bagels/muffins, main dishes, salads, snacks, drinks, and paper products. Items rotate each tournament so one family is not always bringing main dish, for example. Each team will also need families who can bring a pop-up shade and 1 – 2 folding tables.

(The above answer will be modified when return-to-play criteria is announced by our county and/or state)

 

Q: What time commitments are required to play Club Volleyball? Besides tournaments, teams can expect to practice  2 – 3 times each week, depending on tournament schedules. We practice on weekends unless a team has a tournament, then we also practice 1 – 2 nights during the week. Teams are also encouraged to participate in several team bonding activities outside of practice and competition. Athlete's are expected to fully commit to their team and be at all practices, tournaments, conditioning sessions, and team bonding activities unless she is ill or has a family emergency. Team Parents will also coordinate car-pooling to practices, conditioning, and team bonding activities.

(The above answer will be modified when return-to-play criteria is announced by our county and/or state)

 

Q: How and when will I know if my daughter makes a team? Many girls will be asked by our Coaches at tryouts if they’re interested in playing for VEX. This means the Coach would like to offer them a position on their team.  But wait! Just because you don't get approached by a coach on tryout day doesn't mean you haven't made a team. The process of filling a team can take as long as a week as athletes accept and decline offers. So don't get discouraged. If you feel like you've been overlooked please attend our make-up tryout day. If this is what you want, don't give up.

2020-2021 Season: Returning VEX athletes will be offer spots first. Remaining spots will be filled via the Private tryout request form.

 

Q: If my daughter is offered a spot on a team, when must I decide? We would appreciate a verbal commitment within 24 hours of a spot being verbally offered. There are athletes who are waiting on an alternate list and it is unfair to make them wait and worry about whether or not they have made a team. Our formal commitment signing meetings will take place on Monday, November 12th. After an offer is presented all athletes are to be given at least 48 hours before they can sign. Depending on the needs of each specific team, coaches will determine how long they are willing to hold spots before rescinding their offer. 

 

Q: What can I expect at Signing meeting? Several things will take place at this meeting. Each Team meets as a group, along with the Coaches and VEX Board of Directors. We’ll talk to players and parents about VEX, your daughter’s coach will talk a little about herself and her expectations for players, then we have several tasks to complete. You’ll be asked to sign a contract to play for the season and make your first Club Dues payment; your daughter will be fitted for her uniform and select her jersey number; and you’ll receive a schedule of tournaments for the season. We’ll also talk about the role of Team Parent and seek a volunteer for each team. Finally, we’ll gather team family contact information so we can share a family roster with the entire team to make communicating during the season easier.

Due to the current situation we are in, the majority of signing commitments will be done electronically.

 

Q: Where will the Commitment Signing meeting take place? TBA

Q: What types of payment does the club accept? Can I pay for club dues with a credit card? We will only accept cash/ checks on signing night. If you choose to pay with a credit card we will have a few computers available for you to make your payment through our website via PayPal. Remaining payments can directly through our website by credit card. To minimize any risk to exposure payments and deposits will be collected via PayPal through this website. Payment buttons will be posted on each team's page which can be found in the drop down menu under the TEAMS tab.

Q: What must I bring to the Commitment Signing meeting? You’ll need to bring a credit card or check payable to Vacaville Extreme, Inc. for your first Club Dues payment. Your daughter will be fitted for her uniform. That process will be much simpler if she’s wearing a tank top and spandex under her clothes so she can try on her jersey and warm ups over these clothes. (The above answer will be modified when return-to-play criteria is announced by our county and/or state)

Q: What if I play school sports? Athletes who participate in school sports or other activities and also wish to play club volleyball have an added challenge of balancing these activities. It requires a special person to be organized and committed to these activities, but it can be done. Coaches expect that the athlete be honest and open about school sport/activity conflicts so the coaches can plan accordingly. A coach may be able to handle missing one or two athletes during a winter or spring sport season for some tournaments and practices, but will have to be informed of the conflicts at tryout time so she /he can plan to have a “balanced” team. CIF has made an exception for this year only to allow athletes to compete in High School and club sports at the same time.

Q: Is there a Social Media Policy? Yes, Vex does have a social media policy for all athletes and parents participating within the club. You can find those policies in the Club Handbook.

Q: Is there an Anti-Bullying Policy? Yes! Vex does have an Anti-Bullying policy for all athletes and parents participating within the club. You can find those policies in the Club Handbook.

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Vacaville Extreme, Inc. (VEX) is a  501(c)3 non-profit competitive junior volleyball program for young women ages 11 – 18.  We strive to provide a program that promotes the development of volleyball skills along with good sportsmanship.  VEX provides an environment where young athletes can develop teamwork, leadership, and confidence all while improving their volleyball skills.

Partners with:

Contact:

PO Box 5333

Vacaville, CA 95696

vacavilleextremevball@gmail.com